The meeting venue is an important aspect of a case discussion. Face to face meetings can
bring a lot to a case discussion. With a neutral meeting venue, the meeting is more likely
to be productive, allowing both parties to accomplish their goals in an efficient manner.
How to Choose a Neutral Meeting Venue
So how do you choose a neutral meeting venue that is perfect for your case discussion or
other types of litigation? Think about these questions when selecting the venue for your
upcoming meeting:
● Is the venue big enough to fit all your participants?
● Is there a provision of food at the venue?
● Does the venue fully support your technological requirements?
● Is the location of the venue conveniently accessible?
● Is there a provision for logistics storage?
● Will your meeting materials be prepared beforehand or at the location?
The following details are just a few of the benefits of selecting a neutral meeting space
for a case discussion or other types of litigation.
● Minimal Accommodation Distractions
Hosting a meeting comes with a variety of tasks such as preparing a room and
putting together snacks and drinks. You will have fewer of these responsibilities
when you meet somewhere else, enabling you to put more attention towards the
litigation itself.
● Fewer Interruptions
The breaks that you have during a case discussion should allow you to clear your
head and take a few minutes to regroup. If you’re meeting at your home, there is
a greater likelihood of having family members trying to talk to you during these
breaks about topics that may have nothing to do with the litigation at hand. While
it is possible to get interrupted at any location, there will be fewer interruptions
from staff when you’re away from the office.
● No Expectation to Provide Copy Services
Many people agree to host a meeting without realizing that it will mean providing
copy services to the attending counsel. This may not seem like a big deal, but
secretaries and assistants have better things to do with their time. Having the
meeting in a neutral location minimizes these expectations.
● Ease of Commuting
The meeting venue, when conveniently located for your participants and within a
fair distance helps avoid excessive travel and saves the attendance from the
undue pains of commuting.
● Good Customer Service
It helps to make sure that the venue is responsive to your needs before the event.
Having sufficient support staffs on location when the event is taking place will
ensure that you and your attendees’ demands will be responded in a timely
manner.
